Why you need this
Organizations invest in AI tools, but employees don't use them. Why? No training, unclear policies, fear of doing it wrong, and concern about job security. The result: expensive AI subscriptions sitting unused while competitors gain efficiency advantages.
The problem: Most companies deploy AI with a Slack announcement and a "figure it out" attitude. Teams waste weeks experimenting inefficiently, creating inconsistent outputs, or avoiding AI altogether.
This kit solves that. It provides a structured onboarding program to get teams using AI effectively, confidently, and consistently within the first week.
Perfect for:
- Managers rolling out AI tools to teams
- HR and L&D leaders designing AI training programs
- Operations directors driving AI adoption
- Team leads ensuring consistent, safe AI usage
What's inside
Week 1 Onboarding Program
Day 1: Foundations & Safety
- What AI can and can't do (setting realistic expectations)
- How your specific AI tools work (ChatGPT, Claude, Copilot, etc.)
- Company AI usage policy (what's allowed, what's prohibited)
- Data privacy rules (never share customer data, secrets, PII)
- Security basics (account setup, access controls)
Day 2: Practical Skills
- Writing effective prompts (specificity, context, examples)
- Evaluating AI outputs (fact-checking, bias detection)
- Iterating and refining (when AI misses the mark)
- Hands-on exercises for your team's actual work
Day 3: Role-Specific Applications
- Use cases by department (sales, marketing, support, engineering, HR)
- Prompt templates for common tasks
- Quality standards for AI-generated work
- When to use AI vs. when not to
Day 4: Collaboration & Workflow Integration
- Integrating AI into existing processes
- Team collaboration best practices
- Documentation and knowledge sharing
- Handling AI-generated content in client deliverables
Day 5: Advanced Techniques & Resources
- Advanced prompting patterns (chain-of-thought, persona, constraints)
- Troubleshooting common issues
- Ongoing learning resources
- Internal support channels and champions
Training Materials:
Presentation Decks:
- Executive overview (why we're adopting AI)
- Team training slides (day-by-day curriculum)
- Department-specific workshops
- Lunch-and-learn topics
Hands-On Exercises:
- Prompt writing practice with real scenarios
- Output evaluation challenges
- Role-playing common mistakes
- Team collaboration simulations
Quick Reference Guides:
- One-page prompt cheat sheet
- AI tool comparison chart
- Policy do's and don'ts
- When to ask for help
Policy Templates:
AI Usage Guidelines:
- Approved tools and use cases
- Prohibited uses (never put X in AI)
- Review and approval requirements
- Incident reporting procedures
Quality Standards:
- How to review AI outputs
- Fact-checking requirements
- Attribution and disclosure policies
- Client communication guidelines
Adoption Support:
Change Management:
- Addressing job security concerns
- Celebrating early wins
- Collecting feedback and iterating
- Identifying and empowering champions
Ongoing Support:
- Weekly office hours
- Internal Slack channel or forum
- Success story sharing
- Monthly skill-building sessions
Each Day Includes:
- ✓ Training session outline (30-60 min)
- ✓ Hands-on exercises
- ✓ Take-home assignments
- ✓ Assessment quiz
- ✓ Resources and references
How to use it
- Week before launch — Customize policies and examples for your organization
- Week 1 — Run daily 30-60 minute training sessions
- Week 2+ — Offer office hours and ongoing support
- Monthly — Run advanced skill-building sessions
Example training exercise
Day 2 Exercise: Writing Better Prompts
Scenario: Your team needs to draft a client proposal introduction
Bad prompt:
"Write a proposal intro"
Why it fails: Too vague, no context, generic output
Good prompt:
"Write a 3-paragraph introduction for a consulting proposal to [Client Name], a [industry] company with [problem]. Our proposed solution involves [approach]. Tone should be professional but warm. Emphasize our experience with similar clients."
Why it works: Specific, provides context, sets expectations
Team exercise:
- Everyone writes a prompt for a real work task
- Compare outputs in pairs
- Identify what made good prompts effective
- Create team best practices list
Want to go deeper?
This kit gets your team started. For ongoing skill development:
- Guide: Prompting 101 — Comprehensive prompting tutorial
- Guide: AI at Work Basics — Understanding AI in professional settings
- Resource: AI Use Case Library — Department-specific examples
License & Attribution
This resource is licensed under Creative Commons Attribution 4.0 (CC-BY). You're free to:
- Customize for your organization's needs
- Share with all employees
- Adapt training materials and policies
Just include this attribution:
"AI Onboarding Kit for Teams" by Field Guide to AI (fieldguidetoai.com) is licensed under CC BY 4.0
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